Car Amigo · Automotive · Spain

Your whole fleet. One system.

How an automotive business put vehicle costs, rentals, mileage and service dates in one place and saved around 20 hours a day across the team.

20h/day Saved across the team

100% Fleet visibility

0 Missed maintenance dates

1 system For the fleet

Car Amigo buys, maintains, rents out and sells vehicles in Spain.

That means every car has a history. What it cost to buy. What was spent on repairs. Current mileage. Rental periods. Service dates. Who has the car right now.

The business had this information. The problem was finding it.

Basic questions about the fleet took four files to answer.

Ask how much had actually been invested in one car and someone had to look for the numbers. Ask when the next service was due and the date might be in another sheet. Ask who had a rented car and the answer could be in WhatsApp.

Some rental periods were tracked manually. Sometimes on paper. There was no structured fleet system keeping the history together.

Across the team, small operational tasks were taking around 20 hours every day. Not one dramatic problem. Just dozens of little things people had to check, update and remember.

Fleet data was scattered. Purchase cost, repairs, mileage and rental history were not kept in one structured system.

Maintenance depended on people. There were no automated service reminders.

The economics were hard to see. Management could not quickly see cost per vehicle, rental revenue or ROI.

They owned the cars. But they did not have one reliable picture of what was happening with the fleet.

This wasn't an AI problem.

There was no reason to add AI to this process. The team did not need a smarter chatbot or a complicated automation. They needed the basic information about every vehicle to be structured properly first.

One car. One record. Its costs, mileage, rentals and maintenance history in the same place. Once that existed, the repetitive parts could be automated around it.

Sometimes the right fix is less exciting than AI.

It is also much more useful.

We started with one record for every car.

We built the fleet database in Airtable. Each vehicle now has its purchase price, total investment cost, rental periods and mileage tracked in one place. The team enters information through forms instead of editing raw spreadsheets.

Then we connected the routine work around the fleet. The system tracks service dates and alerts the team when maintenance is due. Rentals have check-out and check-in steps, with mileage recorded as part of the process.

With the data finally structured, management can also see the economics of the fleet: cost per vehicle, rental revenue and total ROI.

No guessing. No opening four files to answer one question.

The cars were the same. The way the team managed them wasn't.

Before Hushflow

closeVehicle data spread across several files
closeRental periods tracked manually
closeService dates missing or uncertain
closeNo quick view of cost per vehicle
closeAround 20 hours/day spent on small operational tasks

After Hushflow

checkOne structured record for every vehicle
checkRentals tracked through check-out and check-in
checkAutomated maintenance reminders
checkFleet costs, revenue and ROI visible
checkAround 20 hours/day saved across the team

The biggest change was simple: the team could finally answer questions about the fleet without starting a search.

The fleet stopped running on memory.

The team saved around 20 hours a day across operational tasks. Maintenance dates stopped being missed because the system now tracks and reminds the team.

Rental status is visible. And for the first time, management can see the economics of each vehicle in one place.

No AI. Just the right system for the work they were already doing.

Still using spreadsheets to keep track of assets, service dates or day-to-day operations?

Show us how you manage it today. We'll look at the process and tell you what we'd fix first.

Let's talk →

30 minutes. No pitch.