Case Study · Automotive · SpainNobody Could Answer Basic Questions About Their Own Business
Car Amigo is a Spanish automotive business - they buy, maintain, rent out, and sell vehicles. But ask them a simple question: how much did each car actually cost? How much was invested in repairs? Which car is currently out on rental? Every answer required opening 4 different files and hoping the data was up to date. The team was burning ~20 hours per day on small operational tasks that should have been running automatically.
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No Fleet Management System
No structured system for tracking vehicles. Purchase cost, maintenance history, rental periods, mileage - all scattered or missing entirely.
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Manual Everything
Rental periods tracked manually - sometimes on paper. Maintenance reminders didn't exist. About 20 hours per day across the team consumed by small operational tasks.
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Zero Economic Visibility
No way to see cost per vehicle, rental revenue, or ROI. Fleet economics completely invisible to management.
history The "Before" State
~20 hours/day
What We Built: One Database, Full Visibility
Sometimes the fix isn't AI or a fancy tool. It's just putting everything in one place and connecting the dots.
Structured Vehicle Database
Built a complete vehicle database in Airtable: purchase price, total investment cost, rental periods, mileage tracking. Data entry through forms - no more editing raw spreadsheets. Every car, every number, in one place.
Automated Maintenance & Rentals
Automated maintenance reminders - the system knows when each car needs service and alerts the team. Rental tracking with check-out, check-in, and automatic mileage recording. No more guessing which car is where.
Fleet Economics Dashboard
Complete visibility into fleet economics for the first time: cost per vehicle, rental revenue, total ROI. Management could finally answer the questions that matter - and make decisions based on actual data.
check_circle The "After" State
Measured Impact
"The most expensive thing isn't bad software. It's a business running blind - no visibility into cost, no system for the work that happens every day." - Hushflow project team
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